1Q 2022 Board of Directors | Meeting Minutes

The Board of Directors held their 1Q Board Meeting virtually on March 27th, 2022 at 3pm. The minutes for this meeting can be found here.

Meeting Agenda

  1.  Need for candidates so an election can take place
  2. Ideas to recruit candidates
  3. HOA Assessment Fees
  4. Frequency of sending statements
  5. Additional service charge for billing
  6. Sending registered letters for delinquent assessments
  7. Increase in 2022/2023 assessment
  8. Review of projected budget
  9. Maintenance of mailbox kiosks
  10. Accounting/Bookkeeping
  11. P&L Report
  12. Open Floor

4Q Board of Directors | Meeting Minutes

The Board of Directors held their 3Q Board Meeting on November 13th, 2021 at 7pm. The minutes for this meeting can be found here.


Meeting Agenda:

  1.  Status of developments surrounding the neighborhood
  2.  Address board vacancies
  3.  Discuss Playground and ACC Committees
  4.  Discuss upcoming HOA Assessment Invoices
  5.  Discuss status of the mailbox kiosks
  6.  Discuss if a fee for documents from refinance officers(SOA-Statement of Account)
  7.  Recap of Banking Status
  8.  Discuss upcoming election in March
    1. Purchase of election software
    2. Items to include on the ballot
      1. Amendment to CCR to address:
        1. Work truck definition & Parking 
        2. Monetary consequences for Bylaw violations
    3. Move the annual members meeting from August to March so it coincides with the election of board members
  9.  Neighborhood events
    1. Holiday lights contest
    2. Care box for donation to charity
  10. Status of findings on unclaimed property funds
  11. Open Floor

2021 Annual Member’s Meeting | Minutes

The 2021 Annual Members Meeting was held on August 22, 2021 at 3pm at the Georgetown Public Library. The minutes for this meeting can be found here.


Meeting Agenda:

  1. Call to order
  2. Quick introductions
  3. Treasurer’s Report
    – P&L Statement
    – Bank Account Balance
  4. Status of the mowing
  5. Review of general Bylaws and CCR’s
    – Summary of changes needed to comply with the 2021 Legislative Updates
  6. Notice of interest to be applied to delinquent HOA Assessment Fees
  7. Creation of committees
    – Playground
    – Architectural
  8. Open Floor
    (To stay within the allotted time for this meeting and to ensure that those
    who choose to have an opportunity to ask questions, we ask that you not
    exceed a maximum of 3 questions per person.)

3Q Board of Directors | Meeting Minutes

The Board of Directors held their 3Q Board Meeting on July 17th, 2021 at 2pm. The minutes for this meeting can be found here.


Meeting Agenda:

  1. Status/update of the Retention Ponds
  2. Current status/update of the park 
  3. Date/time, location, & agenda for Annual Members Meeting
  4. Traffic Concerns (eg: speeding, passing buses unloading) 
  5. Discuss researching information on speed bumps again
  6. Yearly budget – operational expenses & reserve amount
  7. Bank account balances
    1. Address status of original bank account including decision on when to cancel and consolidate accounts
  8. Discuss seeking annual mowing contract
  9. Discuss content of SB1588
  10. Discuss possible updates required in our governing documents; if needed will require filing fee(s)
  11. Address CCR/Bylaws violations
  12. Status of mailbox coverings
  13. Open Floor

2Q Board of Directors | Meeting Minutes

The Board of Directors held their 2Q Board Meeting on April 24th, 2021 at 2pm. The minutes for this meeting can be found here.


Meeting Agenda:

  1. Recap of items discussed & outcomes from Special Meetings held on 3/19/2021 and 4/1/2021 
  2. Treasurer’s Report – banking status & current financial situation
  3. Status of liability insurance 
  4. Update on HASoftware – delinquent balance & future use
  5. Update on delinquent attorney invoice
  6. Update on initial HOA Assessment Fee & invoices
  7. Status on finding CPA to file taxes for 2018, 2019. 2020  
  8. Status on meeting location for annual members meeting 
  9. Update on bid for retention pond
  10. Status on playscape maintenance
  11. Findings on unclaimed property funds
  12. Need for additional plug-ins for Google/Quickbooks/Intuit 
  13. Items to consider for the July 2021 – June 2022 annual budget
  14. Management of incoming email mails 
  15. Installing solar lights on the existing light poles to avoid the total darkness should street lights ever be cut off again.
  16. Open Floor